Reports - Participation

What is the purpose of the Participation Report?

To measure the percentage of users logging into Axonify and how frequently. This will help guide decision-making concerning communication or other strategies to increase participation, with the ability to have a quarterly review of the Participation also available.

Visibility into the Training Participation has been included in the report to see how engaged your users are with not only logging in to Axonify but that all-important participation in terms of accessing training. 

How do I use the Participation Report?

Filters

• Find a team or filter: Specify the report's audience based on team or filters.
  • NOTE: It can take up to 30 minutes for any newly created custom Groups or saved Filters to appear in the audience filter.
• Users
  • All users includes all active users regardless of them being included in an Active Program (deleted and suspended users are not included)
  • Users in Active Training Programs includes only those users who are included in an Active Program

NOTE: Click the arrow at the far right side of the page to reload the report results based on your filter criteria.

Participation and Frequency Overview (Last 30 Days)

• Average Participation: the percentage of users that have logged in to the system during the last 30 days. A secondary stat is shown just beneath, indicating the number of users. Click the number to view a table of the corresponding users.
• Average Training Participation: The percentage of all users that have completed training in the last 30 days. A secondary stat is shown just beneath, indicating the number of users. Click the number to view a table of the corresponding users.
  • NOTE: If a user starts an assessment but does not complete it, they will not be included in the Average Training Participation count.
• Not Logged In: the percentage of users who have not logged in within the last 30 days. A secondary stat is shown just beneath, indicating the number of users. Click the number to view a table of the corresponding users.
• Average Frequency (Days): the average number of days participants, excluding non-participants, logged in to the system within the last 30 days.
• Average Training Frequency (Days): The average number of days that users have completed training during the last 30 days. This count excludes users that have not logged in during this time.
  • Training is defined as the completion of any:
    • Introductory Training
    • Daily Training
    • Refresher Training
    • Extra Training (including Self-Directed)
    • Certification Training
    • Scheduled Exam

NOTE: Click any of the results in bold font within the Participation and Frequency Overview table to view data at the individual user level. 

Teams Table

• Click on a column header to sort the table in ascending or descending order by that point.
• Click a Team name for the option to drill down to the next level of the Team hierarchy and focus results on child team locations. When drilling down through multiple child team locations, the Team Hierarchy will be displayed near the top of the report page, in a label to the left of the Participation Exports button.

Participation Rate Trend Graph

• Displays the Participation Rate (%) trend plotted monthly over the last 12 months. Participation Rate measures the percentage of users who have logged in at least once in the given month.
• The trend line on the bar graph provides a quick and easy visual representation of the participation trends for comparing all teams. 
• Each bar represents the Participation Rate (%) and Training Participation Rate (%) for the selected team, by month.
• Hover over the bar to reveal a pop-up box with the Participation Rate (%) for the team. 

Participation Frequency Trend Graph

• Displays the Percentage of Users plotted against the Participation Frequency. The trend line on the bar graph provides a visual representation of the participation frequency of all teams.
• Each bar represents the average frequency for the selected team, by month.
• Hover over the bar to display the average frequency, from that team, at the selected frequency. 

Participation Exports

Click Participation Exports to download any of the following:

• Team Export (Last 30 Days)
• Team Export (Last 3 Months)
• Team Export (Last 12 Months)
• User Export (Last 30 Days)
• User Export (Last 3 Months)
• User Export (Last 12 Months)

After selecting a Participation Export, or clicking the Tile Actions (three dots) from any of the tables on the Participation report dashboard (visible when hovering your cursor anywhere over the table), click Download to view options and select your preferred format (TXT, Excel Spreadsheet, CSV, JSON, HTML, markdown, PNG).

NOTES:

• If the results exceed 500 rows, a message will be shown in the banner: Row limit reached. Results may be incomplete. Download results to see more. Click this link to download a copy of the report which includes all rows.
• If the current month has not finished, this will show a rolling 30-day frequency from the date of the report being run (ie. User/Team Export Last 3 Months or Last 12 Months). The previous months, however, will display data from the start to end of the month listed.

Participation Reporting for Communications-only platforms

For platforms which exclusively use Communications and do not have Learning enabled, the Participation report will leverage the existing tables, models, and views from the standard Participation report as detailed above. However, the dashboard and export drill fields which include training-related metrics will be removed.

The Communications Participation Report function disables several metrics found in the standard participation report. The following functions and metrics are excluded from the corresponding section of the Communications Participation report:

• Users Filter
• Participation and Frequency Overview table: Average Training Participation and Average Training Frequency.
• Participation Table: Average Training Participation and Average Training Frequency.
• Trend graph: Training Participation and Training Frequency.
• Participation Exports (Team Export): All team exports drill-down will have the following columns taken out; Employees completed training Average, Training participation, Average Training frequency, Training frequency.
• Participation Exports (User Export): All user exports drill-down will have the following columns taken out; Training frequency and Training Assessment.

Participation Report Glossary